Financial control for Australian trade contractors

Govern the job, not just the invoice.

Budgets, purchase orders, variations and claims — held in one ledger and reconciled live with Xero, so committed cost never drifts away from what you actually agreed to spend.

Start now See how it works

Built for mechanical, electrical and hydraulic contractors.

Kingsford Plant Upgrade · Budget v3 · LockedOn track

Budget lines for Kingsford Plant Upgrade, showing budget, committed cost, actual cost and the resulting variance.
Cost code	Description	Budget	Committed	Actual	Variance
MEC001	Ductwork — Level 1	$0	$0	$0	$0
MEC014	Chilled water pipework	$0	$0	$0	$0
MEC022	Plant — AHU-3 supply	$0	$0	$0	$0
MEC040	Labour — install crew	$0	$0	$0	$0
Contract position		$0	$0	$0	$0

MEC001

Ductwork — Level 1

Budget: $0
Committed: $0
Actual: $0
Variance: $0

MEC014

Chilled water pipework

Budget: $0
Committed: $0
Actual: $0
Variance: $0

MEC022

Plant — AHU-3 supply

Budget: $0
Committed: $0
Actual: $0
Variance: $0

MEC040

Labour — install crew

Budget: $0
Committed: $0
Actual: $0
Variance: $0

Contract position

Budget: $0
Committed: $0
Actual: $0
Variance: $0

The operating rule

The office controls the money. The field captures the evidence.

One separation, enforced everywhere. It is what keeps a site tablet from showing a contract value, and what makes an approval mean something.

Office controls money

Project managers raise POs against budget lines and approve within their delegation limit. Anything above it goes up, not through. Every movement writes to the audit trail.

Field captures evidence

Foremen log deliveries, timesheets and site photos from the phone in their pocket. No contract values, no margins, nothing a subcontractor should never see over a shoulder.

Nothing is overwritten

Budgets and variations are versioned, never edited in place. Last month's locked revision still says exactly what it said last month.

Reconciled with Xero

Where the money actually goes, matched back to what you agreed.

Most contractors find out a job went wrong when the invoice arrives. Vector closes the loop at the point of commitment, so the gap shows up while you can still do something about it.

CommittedPO-2214Raised against MEC014, inside the PM's delegation, pushed to Xero on approval.
Invoiced$99,310Supplier bill lands in Xero and matches back to the order it came from.
ClaimedClaim 07Progress claim drawn from the same lines, at the retention your contract sets.
Position−$2,560The overrun on that line, visible the day it happened rather than at handover.

What it covers

The whole commercial job, in one place.

Budgets: Versioned revisions, cost codes, fixed and variable lines.
Purchase orders: Raised against budget lines, gated by delegation limits.
Variations: Priced, sent for client review, tracked to approval.
Progress claims: Drawn from the budget, with retention and jurisdiction rules.
Rate library: Supplier pricing decomposed into labour, material and plant.
Site capture: Timesheets, deliveries and photos from the field app.

Get started

Set it up against one of your own jobs.

Connect Xero and Vector imports your chart of accounts, your suppliers and last year’s operating costs. Load a tender and you will see the position on a real job the same afternoon.

Start now